The Only Sports Card Inventory Spreadsheet You’ll Ever Need
- Chris MacRae
- May 23
- 3 min read
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Simple. Powerful. Free.
If you’re a collector who needs a place to start tracking your collection — we got you.
We’ve created a free sports card inventory spreadsheet to help you track, organize, and understand your collection. Whether you're brand new to collecting with one card to your name or a seasoned hobbyist sitting on decades of cardboard, this tool gives you a cleaner, smarter way to manage it all.
Why use a trading card spreadsheet in the first place?
Because memory fades. Because duplicate purchases happen. And because at some point, you’ll want to know:
What you paid for that PSA 10 rookie
Whether you’ve already got the Gold /50 parallel
How much of your PC is raw vs. graded
A good trading card spreadsheet helps you organize your collection. And an organized collection actually gives you the power to analyze — not just gather — your data.
What’s in the template?
This isn’t just another generic Excel file. The Smarter Collector Sports Card Inventory Spreadsheet was built with the fields collectors actually care about — without being overwhelming or cumbersome to manage.
Here’s what you can track:
Player Name, Team, Year, Brand, and Set
Grading Company and Grade
Rookie, Autograph, and Serial Number flags
Purchase Price, Source, and Notes
Storage location or box number
We’ve also included two pre-built analysis tabs — Player Visualization and Grade & Condition — to make spotting trends in your collection quick and easy. Toss on a filter and view your collection by decade, grading company, or total spend in seconds.
Who this is for
Collectors just getting started with card tracking
Long-time hobbyists looking to organize decades of cards
Anyone prepping for insurance, taxes, or resale
Collectors flipping cards and tracking purchase history
It’s the kind of tool we wish we had when we started.
How to use it
Open the Google Sheet template here.
Make a copy to your own Google Drive.
Input your collection details.
Columns in yellow are formula-driven.
Checkboxes can be toggled by clicking or hitting the space bar.
Use filters, sorting, and the dashboards to analyze your collection.
Make it your own — customize the fields for your needs.
This spreadsheet also pairs perfectly with our Deal Funding & Consignment Tracker if you’re running deals, consignments, or flips.
Ready to bring some order to the chaos? Download the Smarter Collector Sports Card Inventory Spreadsheet and take the first step toward tracking your collection like a pro.
FAQs
Can I use this sports card inventory spreadsheet in Excel instead of Google Sheets?
Yes! While the template is built in Google Sheets, you can easily download it as an Excel file by going to File → Download → Microsoft Excel (.xlsx). It works in both programs, though some visual formatting or pivot tables may vary slightly.
What if I don’t know all the details of my cards?
No problem. Just fill in what you know, you can always update it later. The template is designed to be flexible, not overwhelming. Start simple and build as you go.
How do I track graded cards vs. raw cards?
There’s a column for Grading Company and Grade, plus checkbox fields to flag whether a card is graded or raw. You can filter by these fields to see your collection breakdown or update if you send a card in for grading.
Can I use this for Pokémon, TCG, or non-sports cards?
Absolutely. While the column names are geared toward sports cards, the format is fully customizable — just adjust the headers or categories to match your collection.
Do you plan on releasing more tools like this?
Yes! We’re actively building out more templates, tools, and resources to help collectors stay organized and make smarter collecting decisions. Be sure to follow us on Instagram for updates.
